THE EUROPEAN FISHERIES CONTROL AGENCY - EFCA - IS A EUROPEAN
UNION BODY ESTABLISHED IN 2005 TO ORGANISE OPERATIONAL COORDINATION
OF FISHERIES CONTROL AND INSPECTION ACTIVITIES BY THE MEMBER
STATES AND TO ASSIST THEM TO COOPERATE SO AS TO COMPLY WITH
THE RULES OF THE COMMON FISHERIES POLICY IN ORDER TO ENSURE
ITS EFFECTIVE AND UNIFORM APPLICATION.
The Agency follows the personnel policy of the Staff Regulations
applicable to European Institutions and Bodies. The Council
has adopted new Staff Regulations on 22 March 2004. The successful
candidates will be offered a post on the basis of these Staff
The EFCA is organising selection procedures with a view to drawing
up a reserve list of a maximum of 8 candidates for the following
EFCA – TA – AD8 - 1201 –
SENIOR PROJECT MANAGER
The Agency will welcome applications from highly motivated
candidates to participate in the development of EFCA.
Candidates are recruited on the condition they have full rights
as a citizen. Candidates must have fulfilled any obligations
imposed on them by laws concerning military service and meet
the character requirements for the duties involved.
The EFCA has an independent and separate recruitment process
from other EU institutions or other EU agencies.
In its recruitment, the EFCA only considers applications relating
to positions which have been advertised, which means that unsolicited
applications are not processed, with a view to maintain equal
treatment of applicants.
1. Conditions of employment
The successful applicants will be appointed as Temporary Staff
members of EFCA, according to the provisions of Article 2, Title
I of the Conditions of Employment of other servants of the European
The successful candidates will be recruited in the
grade mentioned in the title of the offered position.
Recruitment follows the rules and practices of EU Institutions
and bodies and successful candidates are offered:
- three-year renewable contracts as Temporary Agent.
The place of employment is Vigo, Spain.
2. General conditions for applications
Candidates may apply only where meeting the following criteria
for consideration of their application:
You must be a national of one of the Member States of the European
Union or of Iceland or Norway.
You must be entitled to your full rights as a citizen.
You must have fulfilled the obligations imposed on you by the
laws concerning military service.
You must meet the character requirements relating to the position
you apply for.
You must submit a completed application for each post applied
Candidates may apply in any of the official languages of the
European Union, but it would be helpful to apply in English
in order to facilitate the selection process, when the Agency
follows a practise of using English as working language. However
candidates are also requested to state their educational qualifications
and positions held in the language of origin.
The Agency is an equal opportunity employer and accepts applications
without discrimination on the grounds of age, race, political
and/or religious beliefs, sex or sexual orientation, marital
and/or family status and regardless any kind of disability.
If you are invited to an interview, you will be asked to submit
supporting documents to prove the information provided in your
B. Submission of applications
Each application shall contain the following documents:
These three documents should be sent by electronic mail only
Please mention in the subject line your last name followed
by the position reference:
FAMILY NAME – EFCA-TA-XX-XXX
Please, note that only complete applications containing the
above mentioned documents and information required will be taken
Deadline for sending your application
is: 29 April 2012
3. Selection procedure
A selection board is set up for the selection procedure. The
principle of confidentiality is enshrined in Article 6 of Annex
III to the Staff Regulations, which states that the proceedings
of the selection board must be secret. It works in two ways:
first, it imposes obligations to ensure equal treatment for
candidates; and second, it seeks to protect the selection board
to ensure that its decisions are totally impartial.
The selection board adheres strictly to the conditions of admissions
laid down in the publication notice when deciding whether or
not candidates are to be admitted. Candidates admitted to a
previous selection procedure will not be automatically eligible.
Candidates are strictly forbidden to make any contact with the
members of the selection board, either directly or indirectly.
Any infringement of this rule will lead to disqualification
from the selection procedure.
Should the selection board discover at any stage in the procedure
that the candidate does not meet one or more of the general
or special conditions for admission to the selection procedure
or that the information on the application form does not correspond
with the supporting documents, the candidate will be disqualified.
The selection board decides on those candidates who are admitted
to the selection procedure in accordance with the requirements
as specified in the publication notice. The applications of
the candidates admitted to the selection procedure are reviewed
and the selection board decides on those candidates who are
invited to attend for interview. The interviewees will be asked
to undergo a written test consisting of some/all of the following
components: general aptitudes and language abilities to the
extent necessary for the performance of the duties, knowledge
on European integration, the institutions and the Agency and
specific competencies with reference to the profile. Following
the interviews, a reserve list of suitable candidates will be
B. Reserve list and recruitment
Each candidate will be informed by letter whether or not he/she
has been placed on the reserve list. The validity of the reserve
list is up to 2 years from the date of the letter informing
the candidate and may be extended. Therefore candidates whose
name will be put on a reserve list could be offered a contract
during this period of time. Candidates should note that inclusion
on the reserve list does not guarantee recruitment. The recruitment
procedure is as follows: as and when funds become available,
candidates on the reserve list will be considered and the reserve
list will be drawn on to fill vacancies. If a letter of intention
is issued, the candidate must undergo a compulsory medical examination
to establish that he/she meets the standard of physical fitness
necessary to perform the duties involved and the candidate must
provide original or certified copies of all relevant documents.
It should be noted that the retirement age for staff is:
• either automatically at the age of 65 years;
• or, at the staff member’s own request, at the
age of 63 years or where the staff member is between 55 and
63 years of age and satisfies, as specified in the Conditions
of Employment of Other Servants, the requirements for immediate
payment of a pension.
The Agency employs Temporary Agents in accordance with the Conditions
of employment of other servants of the European Communities,
on 3 years' contracts with the possibility of extension for
3 further years and the possibility of a second extension which
would convert these contracts into indefinite contracts.
Successful candidates who are recruited undergo an initial
probation period of 6 months.
C. Pay and welfare benefits
The pay of staff members consists of a basic salary, to be weighted
to compensate the Vigo cost of living and of additional allowances
• Basic Salary: There is a basic salary scale for each
grade, divided into a number of steps. Staff members progress
automatically to the next step every two years until they reach
the top of the scale for that grade. The basic monthly starting
salary for the first step is 6299,95 euro and for the second
step 6564,69 euro in the grade AD 8 (figures in Euro valid as
of 1 January 2011 do not include any allowances neither the
correction coefficient for Spain).
Temporary Agents at EFCA shall be appointed to grade set out
in the notice of the selection procedure they have passed. In
accordance to Art. 32 of the Staff Regulations a Temporary Agent
shall be recruited at the first step in his grade. EFCA may
allow additional seniority up to a maximum of 24 months (which
corresponds to one additional step above step 1) to take account
of professional experience. Any duly certified professional
activity connected with one of EFCA’s areas of activity
shall be taken into account. Any given period may be counted
Allowances: In addition to their basic salary, staff members
may be entitled to various allowances, in particular an expatriation
or foreign residence allowance (depending whether the candidate
has left his/her Member State to take up employment with the
EFCA), and family allowances (depending on personal circumstances):
household allowance, dependent child allowance, preschool allowance,
Deductions: Staff pays an EU tax at source and deductions are
also made for medical insurance, pensions and unemployment insurance.
Salaries are exempt from national tax.
Under certain circumstances, in particular where staff members
are obliged to change their place of residence in order to take
up employment, the Agency may also reimburse various expenses
incurred on recruitment, notably removal expenses.
Additional information can be obtained from the web site of
the EFCA. Furthermore, the following link gives you direct access
to the Staff Regulations:
Please, take note that a binding commitment can only be made
after verification of all conditions and will take the form
of a contract signed by the Executive Director.
Please note that the selection process may take some time to
be completed and that no information will be released during
this period. Once a selection process has been completed, its
status will be displayed on the web site of EFCA.
D. Data Protection
Please take note of the
information on data protection for candidates in EFCA recruitment
4. Specific requirements and details of positions offered
To co-ordinate and organise the Agency’s projects in the
field of data monitoring and networks projects with the aim
• develop and strengthen the skills, abilities, processes
and resources that Member States need for the uniform application
of the rules of the Common Fisheries Policy;
• provide guidance and to facilitate the exchange of best
practices for building capacities in the concerned areas between
• develop information and data exchange solutions for
joint control and inspection activities, in particular FishNet.
FishNet is a digital communication, collaboration and coordination
platform with a strong emphasis on security. It is envisaged
as a modular web-based system that aims to provide a virtual
office-like environment to a user base of multi-tiered hierarchy.
FishNet is expected to become a supporting pillar in the implementation
of the EFCA activities.
Function and duties:
Reporting to the Head of Unit B “Capacity Building”,
the successful candidate will be responsible to coordinate and
organise the work in the section B.1. “Data monitoring
and Network” and to:
- programme, manage and successfully implement the projects
conducted within the section in particular the setting up of
the FishNet portal which will include applications such as VMS,
ERS, Electronic Inspection Reports systems, and remote communications
- manage the budget dedicated to the section;
- ensure a timely delivery of expected products and systems
that should meet the required quality and security standards;
- ensure the alignment and the synergy with projects and initiatives
of the other sections of the Unit (ICT, Training , Pooled Capacities,
Maritime Surveillance and IUU);
- identify possible exploitation and production of value-added
information from the different information and databases available
and accessible inside and outside the Agency;
- prepare reports and documentation of the section and contribute
to the project monitoring and report of the Unit;
- contribute to the Work programme, the Annual report and the
IT Master Plan of the Agency;
- liaise with stakeholders at Community level and in the Member
states, as well as in international organisations competent
in the field.
Qualifications and experience required
A. Eligibility criteria
• University degree relating to the field covered by the
• Minimum of nine years of professional experience acquired
after the diploma in a domain/specialisation relevant to the
• Very good command of English with a satisfactory knowledge
of at least one other official language of the European Union;
• Ability to work in a multicultural and multilingual
B. Selection criteria
- Excellent experience in program and project management;
- Professional skills and experience in the coordination of
software development projects (leadership, planning, monitoring,
- Sound experience in the development, administration and training
of web based information systems, involving the acquisition,
quality check and exchange of XML formatted data;
- Relevant experience in data analysis, Master Data Management
and the usage of data warehouse systems;
- Good knowledge of EU fisheries and maritime policies, regulations
- Excellent organisational skills and ability to prioritize;
- Ability to work independently and to take initiative;
- Ability to work effectively within an international and multicultural
- Excellent communication skills and ability to communicate
and collaborate with people at all levels;
- Proficiency in Office software, in particular in MS Office
and MS Project.
- Experience in similar project at national and/or EU level;
- Experience in team management;
- Expertise in software applications including satellite monitoring
- Knowledge of legislation and standards applicable for data
exchange in the field of the Community Fisheries Policy and
Regional Fisheries Organisations;
- Qualification or equivalent knowledge and/or experience in
project management tools (such PMP- project management planning
- Experience in ORACLE Relational Database Management System.